Shepherd's Shield Safety Foundation

Shepherd's Shield Safety Foundation — Confidential Assessment Document

How to Use This Assessment

This assessment uses an objective numerical scoring system. Click YES, PARTIAL, NO, or N/A for each item — scores calculate automatically. Each pillar score and the overall facility score update in real time as you complete the assessment.

Answer Each Item

2

Points

YES

Fully in place

1

Points

PARTIAL

Partially in place

0

Points

NO

Not in place

—

Points

N/A

Excluded from score

Pass / Fail Scale

Score Range	Result	What It Means
85 – 100	EXEMPLARY	Comprehensive security posture. Maintain and re-assess annually.
70 – 84	PASS	Meets standard. Minor gaps exist. Address within 90 days.
55 – 69	CONDITIONAL PASS	Notable gaps. 90-day action plan required. Re-assessment recommended.
40 – 54	FAIL	Significant vulnerabilities. Immediate corrective action required.
0 – 39	CRITICAL FAIL	Severe gaps. Urgent intervention required before next service.

⚠️ Any individual pillar scoring below 5.0 is automatically flagged as a priority regardless of the overall score.

Assessment Pillars

📋Security &
Emergency Mgmt

🔒Perimeter
Security

🚗Parking &
Barriers

🚪Access
Control

📷Video
Surveillance

📣Communications
& Duress

🗂️Emergency
Plans

👥Security
Team

🏥Medical
Readiness

🏛️Interior
Facility

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Venue & Assessment Information

Facility Information

House of Worship Name:
Address / City / State / ZIP:
Primary Phone:
Denomination / Affiliation:
Facility Type:
Average Weekly Attendance:
Includes School / Childcare?
On-Site LEO or Security?
Date of Assessment:

Assessment Team

Name	Title / Agency	Phone	Date

Pre-Assessment Notes

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Policy & Documentation Review

Review each policy listed below with church leadership. For each policy, mark whether it is Written & Current (formally documented and updated within 2 years), Written & Outdated (exists but not recently reviewed), Verbal Only (understood but not formally documented), or None (does not exist). Record who is responsible and the last review date where known.

Policy Status Key

W✓ Written & Current WO Written & Outdated V Verbal Only N None

Policy / Document	Written & Current	Written & Outdated	Verbal Only	None	Last Reviewed	Responsible Party
Security & Emergency Management Plan Overall written security plan coordinated with LEO/Fire/EMS
Lockdown / Active Threat Response Policy Written protocol for active shooter or violent intruder event
Child Protection / Safe Church Policy Safeguarding minors, two-adult rule, reporting obligations
Volunteer & Staff Background Check Policy Who requires checks, frequency, disqualifying criteria
Access Control & Key Management Policy Key issuance, inventory, access badge control, termination procedures
Visitor Management Policy Sign-in procedures, visitor badges, restricted area access
Cash & Offering Handling Policy Counting procedures, two-person rule, deposit controls, security during transport
Weapons & Firearms Policy Permitted carry, concealed carry rules, security team authorization, storage
Incident Reporting & Documentation Policy What to report, how to document, chain of notification, recordkeeping
Crisis Communications Policy Who speaks to media, congregation notification procedures, social media rules during incidents
Video Surveillance (VSS) & Privacy Policy Camera placement rules, footage retention, access controls, privacy compliance
Medical Emergency Response Policy First aid response chain, AED use authorization, EMS notification protocol
Threat & Suspicious Behavior Reporting Policy "See Something Say Something" procedures, threat escalation chain
Social Media & Photography Policy Photographing minors, posting facility images, live-streaming security considerations

📋 Policy Summary

Written & Current: 0 Written & Outdated: 0 Verbal Only: 0 None: 0

Select policy statuses above to generate summary

Policy Gaps & Priority Recommendations

Policies Requiring Immediate Development	Recommended Timeline & Owner

Additional Policy Notes

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Pillar 1 — Security Management & Planning

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
Is there a designated security manager or committee?					—
Does the security team meet on a regular, scheduled basis?					—
Is security planning coordinated with other ministry groups and events?					—
Does the facility have a written security plan?					—
Is the security plan reviewed and updated at least annually?					—
Is the security plan coordinated with local LEO / Fire / EMS?					—
Has the congregation been briefed on emergency procedures?					—
Is “See Something, Say Something” culture actively promoted?					—
Notes & Observations:

📋 Pillar 1 Score — Security Management

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 1: Security Management & Planning

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Pillar 2 — Perimeter Security & Grounds

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
FENCING & PERIMETER
Are grounds fenced or clearly delineated?					—
Are perimeter gates secured during services and after hours?					—
Are children’s areas separately fenced?					—
Are vehicle barriers in place to prevent VAAW near pedestrian areas?					—
Have high-speed avenues of approach (HSAA) been assessed?					—
Have IED concealment locations (dumpsters, vehicles, planters) been assessed?					—
VEGETATION (CPTED)
Are shrubs trimmed to maximum 3 feet (CPTED 2’ rule)?					—
Are trees trimmed to minimum 8 feet to lowest branch (CPTED 6’ rule)?					—
Are grounds free of trash, debris, and concealment hazards?					—
EXTERIOR LIGHTING
Are exterior lights adequate throughout the property?					—
Are all building entrances and potential intrusion points illuminated?					—
Does lighting support VSS camera coverage (no blind/dark spots)?					—
Are lights checked monthly and repaired promptly?					—
Notes & Observations:

🔒 Pillar 2 Score — Perimeter Security

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 2: Perimeter Security & Grounds

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Pillar 3 — Parking & Traffic Safety

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
Are driving lanes clearly marked with directional signage?					—
Are fire lanes clearly marked and free of obstruction?					—
Are vehicle barriers in place near pedestrian gathering points?					—
Are speed bumps or traffic-calming devices in use?					—
Is visitor parking near the main entrance and clearly signed?					—
Is a designated drop-off area established separate from parking?					—
Are parking lots clearly observable from the building?					—
Are parking lots monitored by VSS or staff during services?					—
Are all areas accessible to emergency / patrol vehicles?					—
Notes & Observations:

🚗 Pillar 3 Score — Parking & Traffic

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 3: Parking & Traffic Safety

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Pillar 4 — Access Control & Entry Points

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
ENTRY CONTROL
Is there a single designated public entry point during services?					—
Are all other exterior doors locked during services?					—
Is a visitor management / sign-in system in use?					—
Are visitor badges required and displayed while on premises?					—
Is a security vestibule or controlled entry foyer in use?					—
DOORS
Are all exterior doors numbered for first responder aid?					—
Are exterior doors solid-core construction with proper hardware?					—
Do all exterior doors self-close and lock properly?					—
Do interior doors lock from inside (lockdown capable)?					—
Are supplemental locking devices available for lockdown?					—
KEY CONTROL
Does the facility have a formal key / access badge control policy?					—
Is an annual key inventory conducted and keys signed for?					—
Is a Knox Box or first responder key access system in place?					—
Notes & Observations:

🚪 Pillar 4 Score — Access Control

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 4: Access Control & Entry Points

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Pillar 5 — Video Surveillance Systems (VSS)

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
Are exterior cameras present covering all entry/exit points?					—
Are interior cameras present in common areas and hallways?					—
Are cameras positioned for optimal coverage with no critical blind spots?					—
Are cameras monitored continuously or during services?					—
Are cameras recording and footage stored securely?					—
Are recording devices password protected in a secured location?					—
Are cameras in tamper-resistant housings and out of reach?					—
Is someone assigned responsibility for VSS maintenance and footage review?					—
Does security team / LEO have access to live VSS feed?					—
Are VSS notification signs posted (recording in use)?					—
Notes & Observations:

📷 Pillar 5 Score — Video Surveillance

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 5: Video Surveillance Systems (VSS)

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Pillar 6 — Communications & Duress Systems

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
Are two-way radios available and assigned to the security team?					—
Is a PA / public address system in place and operational?					—
Does the PA system reach all areas (classrooms, nursery, hallways)?					—
Is a mass notification / congregant text alert system in place?					—
Are communication systems tested regularly?					—
Are duress / panic buttons available to security staff and key personnel?					—
Are panic buttons tested regularly and staff trained to activate them?					—
Are audible / visual alarms in place to identify event locations?					—
Are all exit signs and emergency lights functioning?					—
Notes & Observations:

📣 Pillar 6 Score — Communications & Duress

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 6: Communications & Duress Systems

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Pillar 7 — Emergency Action Plans & Drills

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
PLANS IN PLACE
Does the facility have a written Active Threat / Lockdown plan?					—
Does the facility have a written Shelter-in-Place plan?					—
Does the facility have a written Fire Evacuation plan?					—
Are evacuation maps posted with primary and secondary routes?					—
Are plans coordinated with local LEO / Fire / EMS?					—
TRAINING & DRILLS
Have plans been exercised with staff and security team?					—
Have plans been practiced with the congregation?					—
Have staff been trained on Run-Hide-Fight / Avoid-Deny-Defend?					—
SAFE HAVENS & RALLY POINTS
Have Safe Haven rooms been designated and communicated to staff?					—
Have hard corners been identified in the sanctuary and classrooms?					—
Has an exterior evacuation rally point been established?					—
Notes & Observations:

🗂️ Pillar 7 Score — Emergency Plans & Drills

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 7: Emergency Action Plans & Drills

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Pillar 8 — Security Team Readiness

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
Has a security team been formally selected and vetted?					—
Have all team members undergone background checks?					—
Are team members clearly identifiable during services?					—
Are posting positions defined for each service?					—
Are team members trained in de-escalation techniques?					—
Are armed members properly licensed per state law?					—
Have armed members completed scenario-based / force-on-force training?					—
Does the team conduct pre-service briefings?					—
Is a clear chain of command / incident command structure established?					—
Team Size: ___ Armed: ___ Unarmed: ___ Last Training: ___ Notes & Observations:

👥 Pillar 8 Score — Security Team

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 8: Security Team Readiness

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Shepherd's Shield Safety Foundation — Confidential Assessment Document

Pillar 9 — Medical & First Aid Readiness

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
Does the facility have a stocked first aid kit accessible to staff?					—
Is a hemorrhage control kit (tourniquets, pressure bandages) available?					—
Is an AED (Automated External Defibrillator) on premises?					—
Are medical supplies out of packaging and ready for immediate use?					—
Are medical supply locations known to all security team members?					—
Have staff received CPR, AED, and Stop-the-Bleed training?					—
Are supplies inspected regularly and expiration dates monitored?					—
Notes & Observations:

🏥 Pillar 9 Score — Medical Readiness

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 9: Medical & First Aid Readiness

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Pillar 10 — Interior Facility & Children's Wing

Assessment Item	YES 2 pts	PARTIAL 1 pt	NO 0 pts	N/A	PTS
SANCTUARY / WORSHIP HALL
Are clear sight lines maintained throughout the worship hall?					—
Can the sanctuary be locked from inside during a lockdown?					—
Are security team members at key observation points during services?					—
CHILDREN'S WING / NURSERY
Is children’s wing access controlled and monitored?					—
Is a child check-in / check-out system in place?					—
Are all children’s wing volunteers background-checked?					—
Do children’s rooms have two-way communication with security?					—
Is the children’s area covered by VSS?					—
OFFICES & MECHANICAL
Are offices with sensitive records locked when not in use?					—
Is there a cash / offering handling policy with security controls?					—
Are all custodial, mechanical, and utility areas kept locked?					—
Are electrical panels locked, labeled, and accessible?					—
Notes & Observations:

🏛️ Pillar 10 Score — Interior Facility

Earned: — ÷ Possible: — × 10 =

—/ 10

Select answers to calculate

📋 Findings & Recommendations — Pillar 10: Interior Facility & Children's Wing

#	Finding / Gap Identified	Priority	Recommended Corrective Action	Responsible Party	Target Date
1
2
3
4
5

Overall Score Summary

All pillar scores below are populated automatically as you complete each section. The overall facility score and official result update in real time.

Overall Facility Score (Auto-Calculated)

— / 100

Complete assessment above

#	Pillar	Score (/10)	Result
1	📋 Security Management & Planning	—	—
2	🔒 Perimeter Security & Grounds	—	—
3	🚗 Parking & Traffic Safety	—	—
4	🚪 Access Control & Entry Points	—	—
5	📷 Video Surveillance Systems	—	—
6	📣 Communications & Duress Systems	—	—
7	🗂️ Emergency Action Plans & Drills	—	—
8	👥 Security Team Readiness	—	—
9	🏥 Medical & First Aid Readiness	—	—
10	🏛️ Interior Facility & Children's Wing	—	—
OVERALL SCORE (auto-calculated)		—	Out of 100

⛱ Priority Flags (pillars below 5.0):
Complete the assessment above — deficient pillars will appear here automatically.

Assessor Notes & Observations by Pillar

Pillar	Notes & Observations
Pillar 1 — Security Management & Planning	No notes entered.
Pillar 2 — Perimeter Security & Grounds	No notes entered.
Pillar 3 — Parking & Traffic Safety	No notes entered.
Pillar 4 — Access Control & Entry Points	No notes entered.
Pillar 5 — Video Surveillance Systems	No notes entered.
Pillar 6 — Communications & Duress Systems	No notes entered.
Pillar 7 — Emergency Action Plans & Drills	No notes entered.
Pillar 8 — Security Team Readiness	No notes entered.
Pillar 9 — Medical & First Aid Readiness	No notes entered.
Pillar 10 — Interior Facility & Children’s Wing	No notes entered.

Assessment Sign-Off

Lead Assessor Name & Signature:
Church / Facility Representative:
Date of Assessment:
Re-Assessment Date Recommended:

🛡️ Shepherd's Shield Safety Foundation
"Protecting the Flock. Preserving Life. Glorifying God."
FOR OFFICIAL USE ONLY WHEN COMPLETED. Store securely. Do not distribute without authorization.

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